This is often used to store line-item invoice or sales order information for GL coding, but can be used anywhere that multiple columns and rows of related data need to be stored. (Note that the Tabular Data feature is included in the GlobalSearch Corporate Edition, and optional in the Professional Edition.) Standard Index Fields can be added into Table Fields. Table Fields – Tabular data is presented in a grid format consisting of columns and rows similar to a spreadsheet.The user can enter a value into the Field even if that value isn’t on the List. If they enter a value that is not on the List, the value they type is not added to the List. Type-Ahead Pick List – A List that displays only those values that match what the user is typing (for example, typing U shows UPS and USPS, but type US and only USPS shows). ![]() The Field can be populated only by a value selected from the List. Use Lists to standardize Field values and reduce data entry time.ĭrop-Down Pick List – A List that displays as the drop-down from the Field. Pick Lists can be drop-down or type-ahead. Index Field Lists – Values are set in a predetermined list for users to select from.For example, 3 squared is written as 3² and 3² 3 × 3 9. If n is an integer then n² is a perfect square. An example might be a list of invoice numbers paid by a check. A number n squared is written as n² and n² n × n. SmartSearch Document Management Software from Square 9 is offered as both a departmental and enterprise class solution allowing organizations to easily. Multi-Value Fields – Multi-Value Fields can contain multiple data points in a single field.Note that fields must be named in all capital letters, and suffixed with a colon. For the feature to work, you must name your fields according to the follow specification. Users cannot enter data into nor modify data in a System Field.Įmail Fields - When indexing email files, the system can automatically extract email properties from a mail message. ![]() System Fields – Index Fields that are populated by the system automatically, with system data, such as the date the document was last modified, or how many pages the document currently has or Fields that can be populated or modified only by a Workflow, with whatever data the process calls for. Make sure that the KMReindex process is running in System Status. For more information, see Back up content data.
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